Property Practitioners Act set to make audit season easier for rental agents

ByThelma D. Griggs

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The new House Practitioners Act (PPA) and its laws paved the way for residence practitioners utilizing “accredited payment processing agents” to implement for exemption from operating their have believe in accounts.

Now that the real estate industry’s new regulator, the Assets Practitioners Regulatory Authority (PPRA) has finalised its ‘Guideline on audit, accounting documents and rely on account requirements’ there is an option for property practitioners, who dread the expense and administration that arrives with the yearly audit time, to uncover sizeable reduction.

As a normal rule for property practitioners, Area 54 of the PPA states that they must open and retain different trust accounts for their clients’ have confidence in monies and that these accounts, additionally the practitioner’s enterprise accounts, will have to be audited each and every yr.

Importantly, as for each the past regulator’s demands, these once-a-year audits should really be carried out by accredited auditors.

And whilst numerous of the audit specifications and assets practitioners’ duties have remained the exact, there are a handful of important changes and, maybe, a several short-term issues.

1 of these modifications is the time period of time assets practitioners have to get their rely on and company accounts audited following their economic 12 months-conclusion.

The audit report submission deadline has enhanced from the preceding 4 months to a 6-month timeframe – and although that sounds easy, it isn’t.

Whereas the new PPA arrived into effect on 1 February 2022 – that is, at a unique stage in time – home practitioners have distinctive financial 12 months-finishes. This suggests that in most cases, the helpful date of the new legislation does not coincide with house practitioners’ economic yr-finishes, and for that reason their mandatory audit reporting intervals.

Transitional provisions

To address this misalignment, the PPRA introduced transitional provisions as a result of its guideline, issued towards the finish of Could 2022.

Basically, the guideline stipulates that the submission deadline of audit experiences of house practitioners will be identified by their economic yr-conclusion date:

  • If a practitioner’s financial calendar year ended on or in advance of 30 September 2021, the submission deadline stays four months following its economic calendar year-conclude, and the provisions of the aged Estate Company Affairs Act (EAAA) will utilize and
  • If a practitioner’s monetary yr ended on or after 31 October 2021, the new six months’ submission deadline will utilize, as will the provisions of the new Assets Practitioners Polices (PPRs).

Curiosity acquired on rely on accounts just before 1 February 2022 will be accounted for in conditions of the outdated EAAA and fascination acquired on have confidence in accounts on or following 1 February 2022 will be accounted for in accordance with the provisions of the new PPRs.

Owing to the short term overlap of the two acts’ applicability, the guideline incorporates a specific table that clarifies which act will use to which months of the property practitioner’s economic year, as decided by this kind of residence practitioner’s economical year-end.

Read through:

As a really good exception to the standard requirement of Segment 54, the PPA introduces the possibility of exemption in Sections 4 and 23. In terms of Portion 4, any man or woman may possibly, topic to unique provisions of this part, be exempted from compliance with any certain provision of the PPA.

Extra specially, Area 23 delivers the possibility of exemption from preserving a belief account under particular situation, and states that exempted residence practitioners’ accounting information may perhaps undertake a different (lighter) reviewing course of action.

Regulation 2 gives further more details, with Regulation 2(1) outlining the instances in which this can happen, for illustration when a residence practitioner:

  • Has by no means been given any have faith in monies, other than as permitted in Regulation 2(4) or
  • No longer gets any have faith in monies, other than as permitted in Regulation 2(4) and
  • Submits an affidavit to the PPRA asserting that the practitioner previously satisfies all these necessities, and also undertakes to keep on meeting these demands heading forward.

Residence practitioners would need to undertake the application approach to utilize for exemption as the approach does not transpire immediately.

Regulation 2(3) specifies that a assets practitioner should comply with all the over outlined needs to be exempted from possessing its money statements and other accounts audited.

Once exempted, they can have all those accounts independently reviewed by a registered accountant, which will be a far simpler and cheaper undertaking.

Home practitioners should more use an accredited ‘payment processing agent’ to be exempted from running their individual trust accounts, and need to observe the approved procedure

The factors that look in Regulation 2(4) describe what a compliant “payment processing agent” is:

  • They have to also be a residence practitioner, from which it follows that they will have to possess a legitimate Fidelity Fund Certificate.
  • All of a property practitioner’s have faith in cash must be processed by the payment processing agent.
  • The payment processing agent have to function a rely on account atmosphere that complies with the act and the rules – in other phrases, a suite of diverse have faith in accounts for various home practitioners, in a solitary trust ecosystem.
  • The overall believe in account natural environment, and each of the unique house practitioners’ unique have confidence in accounts inside that have confidence in surroundings, need to be audited every year. This usually means that:
    • The payment processing agent have to allow two believe in account audit procedures: a single for every of its clients (each and every residence practitioner), and a different holistic audit of all of the assets practitioners’ rely on accounts, alongside one another in the payment processing agent’s all round have faith in environment.
    • Audit reviews on the overall have confidence in ecosystem, as very well as unique audit reviews on each individual of the property practitioners’ have faith in accounts, need to be submitted to the PPRA on a yearly basis.

This describes how property practitioners who have been exempted from maintaining trust accounts can be excused from official audits and only have to have their accounting information independently reviewed by a registered accountant: the audit compliance burden was taken on by the payment processing agent.

The guideline incorporates 11 annexures that provide, among the other people, template affidavits in respect of belief monies that assets practitioners need to use when they implement for exemption a template audit report on trust accounts a summary of fines for contraventions of the PPA and even a list of often requested inquiries.

The way ahead

The PPRA has been working by several troubles, and we are delighted to see that the guideline gives considerably a lot more clarity on the higher than sections and restrictions.

We do, even so, have cause to believe that that the Independent Regulatory Board of Auditors (Irba) will quickly be speaking about the proposed audit report on rely on account templates with the PPRA, just after which additional updates to the guideline may possibly adhere to.

From our standpoint, we are comfortable that we have achieved, and carry on to satisfy, all the demands of staying a payment processing agent and further more that, as far as it could possibly turn out to be needed, can implement any needed variations.

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Jan Davel is CEO of PayProp South Africa.


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